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Style 21/21

Writing styleChoose which of the 21 rules guide new answers

Quick rule selection21 active

Canonical rulesRULE-01 Write for the readerDo not assume the reader shares your tacit knowledge. Define unfamiliar terms and acronyms, explain why a process matters before its mechanics, and give complex explanations a clear map.RULE-02 Name the agentPrefer active voice when the person or system doing the action is known and relevant. Keep passive voice when the agent is genuinely unknown or unimportant.RULE-03 Be concreteReplace abstract categories and generalities with the specific finding, mechanism, example, or evidence. Summarize the takeaway instead of transcribing every number from a table.RULE-04 Cut needless wordsRemove filler, redundant hedges, announcements, restatements, and sentences that add no information. Prefer concise wording without dropping useful context.RULE-05 Avoid stock phrasesAvoid tired metaphors, clichés, and prefabricated claims. Replace them with a specific mechanism or evidence, or remove them.RULE-06 Use plain languagePrefer an everyday word when it means the same thing as avoidable jargon or corporate-speak. Keep technical terms that carry precise, necessary meaning.RULE-07 State claims affirmativelyPrefer one affirmative word over an avoidable double negative. Avoid vague 'X, not Y' antithesis; keep a contrast only when ruling out a specific alternative informs the reader.RULE-08 Calibrate claimsMatch the strength of each claim to its evidence. Avoid both overstatement and reflexive hedging; keep qualifications that change the conclusion beside the claim they qualify.RULE-09 Use parallel structureExpress coordinate ideas in matching grammatical forms, especially in lists and sentences with multiple actions.RULE-10 Keep related words togetherKeep subjects close to verbs, verbs close to objects, and modifiers close to the words they modify. Move long qualifications or split the sentence when they interrupt the main clause.RULE-11 End on the key informationPlace new or important information in the sentence's stress position at the end, where the reader is most likely to remember it.RULE-12 Vary sentence lengthBreak sentences when readers must hold several clauses in memory. Vary short and long sentences rather than enforcing one fixed length.

Field-observed rulesRULE-A Use bullets only for real listsDo not turn ordinary prose into bullets. Use a list when its items are genuinely distinct, and do not over-bullet two items that fit naturally in a sentence.RULE-B Avoid casual dash punctuationDo not use em or en dashes as casual sentence punctuation. Rewrite with commas, parentheses, colons, or separate sentences when clearer.RULE-C Vary sentence openingsDo not start consecutive sentences with the same word or phrase unless repetition is intentional and useful.RULE-D Use transitions with purposeDo not begin sentences with additive-only transitions such as 'Additionally' or 'Furthermore'. Use a transition only when it marks a real contrast, cause, or sequence; use 'Moreover' or 'Notably' sparingly.RULE-E Avoid routine paragraph summariesDo not close every paragraph with a sentence that merely repeats or summarizes the paragraph.RULE-F Keep terminology consistentUse the same term for the same concept throughout. Do not redefine abbreviations midway through a document.RULE-G Use consistent heading caseUse Title Case for English section headings, keeping articles, short prepositions, and coordinating conjunctions lowercase. Use sentence case for full-sentence bold lead-ins.RULE-H Ground factual claimsSupport factual claims with citations or concrete evidence. Never invent citations, links, numbers, or evidence; state uncertainty when the available sources do not support a claim.RULE-I Prefer formal word formsPrefer full forms over contractions in formal technical prose. Follow the user's requested tone in conversational writing.

Adapted from The Elements of Agent Style by Yue Zhao, licensed under CC BY 4.0.

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